Managed IT for
Law Firms
Schema Networks has supported law firms for 25 years. We understand confidentiality obligations, ethical walls, and the document-heavy workflows that come with practicing law.
Southern California-based with clients across the country. We work with Clio, NetDocuments, iManage, and Microsoft 365 as part of our day-to-day work supporting firms of all sizes.
What We Deal With in Legal Environments
Client Confidentiality
Attorney-client privilege and ethical obligations mean security failures aren't just operational problems — they're potential malpractice exposure.
Ethical Wall Requirements
Conflicts of interest require real technical separation between matters, not just a policy memo that staff are expected to remember.
Billing Deadline Pressure
Filing deadlines and billing cycles don't pause for IT problems. We try to catch issues before they become emergencies.
Mixed Remote & In-Office Work
Attorneys work from court, home, and co-counsel offices. Access has to be secure and reliable regardless of where they're working from.
See how this would work for your organization.
Practice Management Infrastructure
Infrastructure Built Around How Law Firms Actually Work
Clio, NetDocuments, and iManage have specific requirements around identity integration, permission structures, and network configuration. We don't learn this on your time — we've configured these environments for years.
That includes practice management setup, matter-centric document organization, billing system integration, and the identity infrastructure that ties it all together securely.
Practice management platform setup and configuration
Matter-centric document organization mapped to firm structure
Billing system integration with time tracking and trust accounting
Single sign-on across Clio, NetDocuments, Microsoft 365, and DocuSign
Conflicts checking integration with intake workflows
Storage monitoring and litigation hold support for active matters
A common situation we help with
“We need to confirm two attorneys working opposing matters can't see each other's documents.”
This requires actual technical ethical walls in your DMS, not just folder permissions that can be misconfigured. We set up and audit these separations so you can answer a conflicts question with confidence, not hope.
Document Management for Law Firms
We implement and support Clio, NetDocuments, and iManage — and have handled migrations from legacy file shares and outdated DMS platforms. We know what the legal-specific gotchas look like.
Why Firms Use a Real DMS
Matter-Centric Organization
Documents organized by matter rather than ad-hoc folders make it possible to find what you need quickly, even years into a long-running case.
Ethical Wall Enforcement
A proper DMS enforces conflict-of-interest separations technically, reducing reliance on staff memory and manual permission management.
Version Control
Multiple attorneys editing the same document without a DMS leads to version confusion. Built-in version history eliminates the guesswork.
E-Discovery Readiness
Properly managed documents with consistent metadata make e-discovery and litigation holds significantly less painful when they're needed.
Audit Trail
Access logs support malpractice defense, client inquiries, and internal accountability for who accessed what and when.
What We Do as Your DMS Partner
Implementation and configuration of NetDocuments, iManage, or Clio Document Management
Migration from network file shares, SharePoint, or legacy DMS platforms with metadata preserved
Matter-centric folder structures mapped to how your firm actually organizes work
Ethical wall configuration to separate matters with conflicts of interest
Integration with Microsoft 365, Outlook, and e-signature tools like DocuSign
Ongoing administration, permission audits, and storage tier management
How We Approach Migrations
Migrations have risks — mostly around permissions, ethical walls, and disruption to active matters. Our process is designed to surface those problems before cutover, not after.
Discovery
We inventory your existing document storage, matter structure, and permission groups — including ethical wall requirements between practice groups.
Permission Mapping
Your current access structure is mapped to the new DMS's matter and folder model. We walk you through it and get sign-off before anything moves.
Pilot Practice Group
One practice group migrates first so we can validate metadata, search, and ethical wall behavior before firm-wide rollout.
Migration
Documents transfer with metadata and version history preserved. We verify document counts before declaring the migration complete.
Cutover
DNS and integration updates happen in a scheduled window, typically outside business hours to minimize disruption to active matters.
Stabilization
We monitor for access issues and resolve them quickly — document access problems during active litigation aren't something that can wait.
Confidentiality-First Security
Security Built Around Privilege & Confidentiality
Law firms are high-value targets for phishing and ransomware specifically because client data is sensitive and firms are perceived as likely to pay to recover it. We treat security as a client confidentiality obligation, not just an IT checkbox.
That includes identity protection, email security, and incident response planning tailored to the obligations attorneys carry under professional responsibility rules.
Multi-factor authentication enforced firm-wide, including for remote and after-hours access
Conditional Access policies that restrict access based on device compliance and location
Email security and phishing protection — a primary attack vector against law firms
Encryption for data at rest and in transit, aligned with client confidentiality obligations
Audit logging for document access, useful for malpractice defense and client inquiries
Incident response planning specific to the confidentiality obligations law firms carry
Multi-Factor Authentication
Enforced firm-wide, including for partners who resist it. A compromised password without MFA is one of the most common ways firms get breached — this is non-negotiable.
Email Security & Phishing Protection
Wire fraud schemes targeting real estate and trust transactions specifically impersonate attorneys. We configure email security to catch impersonation attempts before staff act on them.
A Note on Insurance Requirements
Cyber liability insurers increasingly require specific technical controls as a condition of coverage. We can help you understand what your policy requires and whether your current setup actually meets it.
Legal Software We Support
Platforms we actively manage and troubleshoot for law firm clients.
Clio
Practice management, billing, and client intake
NetDocuments
Cloud document and email management
iManage
Document and matter management for larger firms
Relativity
E-discovery and litigation review platform
DocuSign
E-signature for engagement letters and filings
Egnyte
Secure file sharing for client collaboration
Remote & Court Connectivity
Secure Access Wherever Attorneys Work
Attorneys work from court, home offices, and co-counsel locations — often under hard deadlines. Access has to be both secure and reliable, with no excuse for missing a filing window.
We configure secure remote access and mobile device management so your attorneys can work confidently from anywhere without compromising client confidentiality.
Secure Remote Access
VPN and Conditional Access configured so attorneys can work from court, home, or co-counsel's office without compromising matter confidentiality.
Mobile Device Management
Intune-managed iOS and Android devices so attorneys can review documents and email securely from their phones — with remote wipe if a device is lost.
Ethical Wall Enforcement
Technical controls that enforce conflict-of-interest separations between matters, not just policy documents that rely on staff remembering the rules.
Court & Filing Connectivity
Reliable connectivity for e-filing deadlines and virtual court appearances — including failover so a single ISP outage doesn't cost you a filing window.
A Typical Legal Tech Stack We Support
This varies by firm — we configure and support whatever combination you're using.
Practice Management
Clio, or similar matter management platform
Document Management
NetDocuments, iManage, or Egnyte
E-Signature
DocuSign integrated with your DMS
Device Management
Microsoft Intune (iOS, Android, Windows)
Identity
Entra ID — single sign-on across apps
Security
Conditional Access and MFA enforced firm-wide
Who We Are
25 Years Supporting Law Firms
We're Southern California-based and have been supporting law firms since 2001 — but our clients aren't limited to one region. We work with firms across the country and internationally, providing the same level of service regardless of where you're located.
Southern California-based with clients worldwide
On-site support available where needed, remote support everywhere else
25 years supporting law firms across a range of practice areas and sizes
Understanding of professional responsibility obligations that shape IT decisions
Types of Law Firms We Support
Litigation
Relativity · Clio · NetDocuments
Transactional / Corporate
iManage · DocuSign · Microsoft 365
Family Law
Clio · Egnyte · Microsoft 365
Personal Injury
Clio · NetDocuments · DocuSign
Real Estate
Clio · DocuSign · Egnyte
Estate Planning
Clio · Microsoft 365 · DocuSign
Talk to Us About Your Firm's IT
We offer a free assessment where we look at your current infrastructure, document management setup, and security posture — and give you an honest picture of what's working, what isn't, and what we'd recommend.
Southern California-based · Clients worldwide · No commitment required